Replacement Lecture Options for Faculty

The Problem

A natural disaster or other significant disruption prevents you, your TAs and/or students from coming to campus. These resources can help you create and execute a plan for ensuring the continuity of instruction for your students. This site provides a quick overview of resources and guiding questions for taking advantage of those capabilities. This set of resources is evolving daily, so be sure to check back periodically to find new information and suggestions.

Possible Solutions
Post Your Lecture Materials on GauchoSpace

Post the text of your lecture on Gauchospace for students to read, along with any PowerPoint slides or additional materials for them to review. It is best to convert your lecture notes, PowerPoint or Keynote presentations to PDF format and upload the PDF version to avoid problems students may have being able to view the content.

Prerecord Your Lecture Using Panopto and Post on GauchoCast

You may take advantage of the GauchoCast streaming server and the Panopto Recorder software to prerecord your lecture and post it on GauchoSpace. You may choose to have students view the lecture online outside normal class time from a link on GauchoSpace, or have your TA play it on the projection screen in class. A Panopto recording of a lecture will look like this:



Requirements

  • Power
  • A computer with a microphone input and/or (optional) webcam
  • A robust internet connection to download the recorder and upload video
  • A GauchoSpace site for your course
The computer must have a microphone input to record your voice. If you also want a video recording of yourself, along with your presentation materials, the computer must be equipped with a webcam. In general, if you are working on a current model laptop, it is probably already equipped with both a microphone and an internal webcam. If you are working on a desktop computer, you may need to acquire a USB webcam which usually includes an integrated microphone. Note: You can record video offline and upload it later.

Process

Dr. Lisa Berry, in Instructional Development, has put together a short overview video to walk you through the steps of:

The full tutorial video is embedded for convenient viewing below.

Getting Help with Panopto and GauchoCast

Additional help on using GauchoCast is available on the web at the GauchoCast support site: https://support.gauchocast.ucsb.edu/instructors.

Technical support: Nobu Matsuo (Kerr Hall 1160, Media Equipment) at nobu.matsuo@id.ucsb.edu.

Recording and pedagogical issues: Dr. Lisa Berry lisa.berry@id.ucsb.edu or Dr. Mindy Colin at mindy.colin@id.ucsb.edu (Office of Instructional Consultation, 1130 Kerr Hall).

Use Zoom to Do a Remote Lecture

Use Zoom, the campus' desktop videoconferencing software, to deliver your lecture from a remote location, and/or allow remote students to attend lecture virtually (i.e. not in the classroom). With Zoom you can transmit live audio and video of yourself and your students, as well as use screen sharing to deliver on-screen presentation materials.

You can:

  • Conduct lecture/section entirely via Zoom with students and instructors/TAs attending virtually (recommended for smaller class sizes but can be used for classes up to 300 with the standard Pro license (everyone has this), and up to 1000 with a webinar license(must be requested)),
  • Broadcast your lecture live to the classroom with students in attendance,
  • Or some combination of the above (some people virtual, some in the classroom).

Note: Delivering a lecture via Zoom to your classroom requires coordination with Instructional Development staff and/or your TAs/students to ensure that the classroom Zoom session starts properly. Please complete the "Remote Lecture Request Form" and follow the instructions below.

Questions? Contact Jim Gallagher, in Media Equipment, at jim.gallagher@id.ucsb.edu or by phone at ‭(805) 448-8691‬.

Requirements

  • Power
  • A robust Internet/WiFi connection (As to the capacity of your home network, if you set up your Zoom meetings so that everyone entering the meeting has their video and audio muted, that will limit the amount of bandwidth you are downloading and the amount you are broadcasting will be no more than you normally use.)
  • A computer (recommended), tablet or smartphone with a microphone and/or (optional) webcam
  • Your digital presentation materials ready (if any) and open on the above device
  • Every faculty member's Zoom Pro account will accommodate a meeting with up to 300 simultaneous participants. For the vast majority of classes that will be more than enough for anything that really requires synchronous communication. If you need to host a live session with more than 300 people, you can request a Zoom Webinar license be added to your account. The Webinar can accommodate up to 1000 participants, and provides some additional tools in the host's user interface to make managing the session easier. Webinar license requests can be submitted via Service Now to ETS, or by contacting Media Equipment (x-3549) in Instructional Development. These licenses are limited, soyou should be absolutely certain that you really need this capability before requesting it. Prerecording your presentation and posting online for any-time access is generally more appropriate and workable for very large classes.

Process

First Time Zoom Users

NOTE: You will only need to download and login this way once on each device that you use for Zoom. Your device will remember the login information.

  • Download the Zoom software and install it from the UCSB Zoom gateway at: https://ucsb.zoom.us
    • Either download "Zoom Client for Meetings" directly from https://ucsb.zoom.us/download
    • Or, download "Zoom Client for Meetings" from the app store appropriate to your mobile device
    • People needing to download the desktop application from China must download from https://zoomcloud.cn/download
  • Launch the Zoom software and click Login with SSO.



  • Enter ucsb as your company domain



  • Use your UCSB NetID and password to login




To Conduct a Virtual Lecture or Section Online

Students and instructors attend via Zoom, recommended only for small class sizes.



24-48 hours before class

10-20 minutes before class:

During class:


To Broadcast your Lecture Live via Zoom TO A CLASSROOM at UCSB

24-48 Hours before Class:

  • First time Zoom users: see instructions above
  • To find your Personal Meeting ID: Launch and login to Zoom.
  • Click on Meetings



  • Note your "Zoom Personal Meeting ID" for the Remote Lecture Support Request Form.
  • Check the box to Always use PMI for instant meetings on this computer (NOTE: each device has its own PMI)
  • Complete the "Remote Lecture Request Form" 24 hours in advance of your class. You will need to complete the form for each lecture session.
  • Download and review the "Using Zoom" PDF cheat sheet from ETS
  • Do a practice Zoom meeting with Media Equipment (893-4216) or the Office of Instructional Consultation (893-2972)

20-30 minutes before class:

10-15 minutes before class:

  • ID Staff will launch Zoom in your classroom from the lectern computer, connect to your Meeting ID, and verify that your audio and video are working on the projector. You will not be able to see your class from the lectern computer because there is no webcam in the classroom.
  • To see your class, do one of the following:
    • Have a TA join Zoom from their own laptop with a webcam, and connect it to the lectern and classroom projector. They should turn the webcam/laptop towards the classroom, and mute the microphone and speakers settings to reduce audio feedback. The TA will need to man the laptop during Q&A times to ask questions on behalf of the students.
    • Check out a laptop from Media Equipment (or have Media Equipment deliver a laptop to the room), connect it to the lectern, connect to your meeting, and then turn the laptop to face the students so that you can see the class and hear questions from the students (when not muted). A student or TA will have to man the laptop to control the microphone and speaker settings to reduce audio feedback. Note: laptops may not be available and, if delivered, Media Equipment will have to pick up the laptop from the room.
    • If WiFi capacity in the classroom permits, have some student volunteers sitting at various places in the classroom use their own device to join the Zoom meeting ID and position their webcam so that multiple students will be captured in the video feed. They should mute their microphones and speakers to prevent audio feedback. When students need to respond to the instructor or have a question, they can turn their microphone on temporarily or type directly in the chat.

During class: